About This Letter Template
Follow up on an initial mold complaint when the landlord has not responded or taken action within a reasonable time.
This letter template is designed for follow mold complaint letter. Customize each section with your specific information. The format follows standard business letter conventions.
When to Use This Letter
Use this letter when you need to:
- Formally communicate about follow mold complaint with an official body or organization
- Create a written record of your request or statement for follow mold complaint letter
- Respond to a request for information or documentation
- Follow up on a prior submission or request action on a pending matter
How to Customize This Letter
- Replace all bracketed text with your actual information. Remove the brackets.
- Adjust the body paragraphs to reflect your specific situation.
- Remove paragraphs that do not apply.
- Print on white 8.5 x 11 inch paper using Times New Roman 12pt or Arial 11pt.
- Sign in blue or black ink.
- Make two copies before mailing.
- Send by certified mail or trackable method.
Letter Template
Copy this letter and replace all bracketed fields with your information.
[Month Day, Year]
[Your Full Legal Name]
[Your Street Address]
[City, State ZIP Code]
[Your Phone Number]
[Your Email Address]
[Recipient Name or Title]
[Organization or Agency Name]
[Street Address]
[City, State ZIP Code]
Re: [Your Case/Reference Number] - Follow Mold Complaint
Dear [Recipient Name or "To Whom It May Concern"],
I am writing to formally notify you of a mold condition at the above-referenced rental property. On [date], I discovered visible mold growth in [specific locations]. I am requesting immediate inspection and remediation.
The mold appears as [describe color and texture] and covers approximately [size] of the affected surfaces. I have documented the condition with photographs, which are enclosed with this letter. The affected areas include [list specific locations: bathroom wall behind toilet, bedroom closet ceiling, etc.].
Since discovering the mold, I have experienced [describe any health symptoms if applicable, or state 'I am concerned about potential health effects']. According to [your state]'s landlord-tenant laws, you are required to maintain the property in a habitable condition, which includes addressing mold and moisture issues.
I am requesting that you: (1) arrange for a professional mold inspection within [timeframe per your state law], (2) identify and repair the moisture source causing the mold growth, and (3) hire a licensed mold remediation company to remove the mold. Please contact me within [number] days to schedule the inspection.
I have enclosed photographs of the mold, a copy of my lease agreement, and records of prior maintenance requests related to moisture issues at this property. If I do not hear from you by [deadline date], I will contact [local housing authority or code enforcement] to report the condition.
I am writing to notify you of a condition at the above-referenced rental property that requires your attention. On [date], I discovered [describe the issue clearly and factually].
This issue affects [describe impact: habitability, safety, quality of life]. I have documented the condition with [photos, videos, written notes] which are enclosed with this letter.
Under [your state]'s landlord-tenant laws, you are obligated to maintain the rental property in a habitable condition and to make repairs within a reasonable timeframe after receiving written notice.
I am requesting that you [specific action: repair, replace, inspect, address] this issue by [deadline date]. Please contact me at [phone/email] to schedule a time for the repair or inspection.
If this matter is not resolved by the date above, I will pursue the remedies available to me under state and local tenant protection laws, which may include [contacting code enforcement, withholding rent in escrow, or arranging for repairs and deducting the cost from rent, depending on your state].
Sincerely,
____________________________________
[Your Full Legal Name, Printed]
[Date of Signature]
Enclosures:
- [Document 1: name and description]
- [Document 2: name and description]
- [Copy of government-issued identification]
- [Supporting evidence: name and description]
Writing Tips
- Be direct and factual. State your purpose in the first paragraph.
- Avoid emotional language. Stick to facts, dates, and specifics.
- Reference specific case numbers, form numbers, and dates.
- Keep sentences short. One idea per sentence.
- End with a clear statement of what action you are requesting.
- Proofread at least twice before sending.
Mailing Instructions
- Use certified mail or a trackable shipping method for proof of delivery.
- Mail at least 5 to 7 business days before any deadline.
- Record the tracking number and mailing date.
- Follow up if you do not receive acknowledgment within 3 weeks.